User Administration

USER ADMINISTRATION
The user administration menu is accessible through the TOOLS menu.

ADDING NEW USERS
To add a new user to tracker, click the ‘ADD’ button in the bottom left hand corner. Assign the appropriate rights using the checkboxes and dropdown menus. You will notice once you click the ‘ADD’ button, it changes to a ‘SAVE’ button. Click ‘SAVE’ when complete.

User Name
Type the user’s name

Password
Type the user’s password

Full Name
Type the user’s full name

Email Address
Type the user’s email address

Activity Log this User
Click to view the activity log for the currently selected user

Activity Log All Users
Click to view the activity log for the all users

User can Archive Documents
Check to give user permission to archive documents

User can edit notes
Check to give user permission to edit notes on the demographics screen

Suppress sensitive data
Check to suppress sensitive student data for the currently selected user

User tracks PM attendance
Check if the user tracks PM attendance

User tracks AM attendance
Check if the user tracks AM attendance

User tracks lunch data
Check if the user tracks lunch data

User has access to WebTrack
Check if the user has access to WebTrack software

User can add and delete students
Check if the user tracks PM attendance

User not permitted to launch forms
Check to deny user the ability to launch forms

Write access to Testing
Check to give user permission to enter testing data

Suppress REPORTS menu
Check to suppress the REPORTS menu for the user

Suppress STUDENTS menu
Check to suppress the STUDENTS menu for the user

No Access to Archive Docs
Check to deny user access to archive docs button

Access via terminal server
Check if the user accesses tracker through a terminal server

Schools this user can access
List ONLY the schools that you would like the user to have access to

Teachers/CM user can access
List ONLY the teachers and case managers that you would like the user to have access to

Grade
Type ONLY the grade that you would like the user to have access to

Exclude docs like
List ONLY the schools that you would like the user to have access to

Sending district
Type the name of the sending district

User has non-admin full access to students
Check to give the user full access to students without giving administrator rights

User controls rights of other users
Check to give the user access to user administration area

User can access medical data
Check to give the user access to medical button on demographics

User is lunch administrator
Check I f the user is a lunch administrator

Staff
Assign rights to for STAFF database (choose from dropdown)

Demographics
Assign rights to DEMOGRAPHICS tab (choose from dropdown)

Special Education
Assign rights to SPECIAL SERVICES I & II tabs (choose from dropdown)

Attendance
Assign rights to ATTENDANCE tab (choose from dropdown)

Grading
Assign rights to PROGRESS tab (choose from dropdown)

Discipline
Assign rights to DISCIPLINE tab (choose from dropdown)

Browse Access

Assign rights to BROWSE ACCESS (choose from dropdown)

Forms
Assign rights to FORMS tab (choose from dropdown)

Administrator
Assign ADMINISTRATOR rights to (choose from dropdown)

USER DEFAULTS
If you would like to assign the same rights to multiple users, you can use the ‘SAVE AS DEFAULT’/’RESTORE DEFAULTS’ buttons. First, find a user whose rights have been set, and while on their blue screen click ‘SAVE AS DEFAULT’. Next, add a new user and click ’RESTORE DEFAULTS’. Tracker will automatically check the default checkboxes and choose the default dropdowns.